Overview

Plan B is a rapidly growing D2C brand specializing in kids' Inner-wear and essentials, operating from Mumbai. As their business expanded, their finance operations became increasingly complex, with vendor payments, marketing spends, and payroll scattered across multiple platforms and manual processes.

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Challenges Faced

Plan B's finance team was drowning in manual processes that were hampering their growth potential:

Complicated Vendor Invoice Processing: All vendor bills arrived via email, requiring Priyanka from procurement to manually upload each one while Brego Business, their CA partner, handled accounting manually. Invoices frequently got missed, requiring constant follow-up communication.

Disconnected Financial Systems: Vendor ledgers in Tally were never synchronized with actual pending payments, creating constant confusion about cash flow and outstanding dues. The team had to manage multiple platforms simultaneously.

Delayed Payment Processing: The existing banking system imposed severe limitations - adding new beneficiaries took hours, and payment limits were restricted to ₹50,000 within 24 hours, causing significant delays in vendor payments.

Double Data Entry: Every invoice had to be processed twice - once for uploading and again for entering into Tally, creating inefficiencies and potential for errors.

"We used to face difficulties while some invoices used to get missed out or something. We had to constantly communicate - 'these invoices are being sent, so please check, don't miss out on it.' It was really complicated with all the back-and-forth communication and double processes,”

‍~ Sakina, Finance Manager at Plan B.

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How Mysa Came In

Mysa provided Plan B with a comprehensive finance management platform that unified all their operations:

Streamlined Vendor Management: Automated bill processing eliminated manual email handling and invoice uploading. The platform enabled direct upload through email or WhatsApp, with automatic syncing to Tally, removing the need for double data entry.

Enhanced Payment Processing: Mysa's banking integration eliminated the previous ₹50,000 daily payment limits and 24-hour waiting periods. New beneficiaries could be added and payments of ₹3 lakhs could be processed within 30 minutes.

Integrated Marketing Spend Tracking: All marketing expenses were consolidated into a single platform, providing real-time visibility into budget utilization across channels.

Perfect Tally Synchronization: Real-time synchronization with Tally ensured their accounting ledgers were always accurate and up-to-date, eliminating manual reconciliation.

The platform optimized workflows across their entire team - from Priyanka uploading vendor bills, to Sakina creating and authorizing payments, to Vaidehi, providing final approvals through the mobile app, and the accounting team at Brego Business managing seamless integration.
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"It is really easy now. We directly upload invoices through email or WhatsApp, and the accounts team can view it on their portal. It gets synced with Tally automatically, so there's no double process. Once the bank accounts are saved, payments are just one click - I just put in the password and OTP, and I can do payments. Even partial payments are available, and sending notifications after payment is automatic. Everything can be done on the same platform at the same time. Plus, the customer support with Mysa is the best thing."

- Sakina, Finance Manager at Plan B

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Overall Impact

Operational Efficiency:

• 90% payment coverage through Mysa platform
• 98% reduction in finance processing time
• Zero manual reconciliation required
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"Before with HDFC, if I used to add a new beneficiary, it used to take like half an hour to get added, and then I could do only ₹50,000 payment in 24 hours. But with Mysa, if I add a beneficiary, it takes a cool period of 30 minutes, but then I can pay ₹3 lakhs in the same time - I just have to wait for half an hour. No 24-hour waiting period. That's a really good part."

- Sakina, Finance Manager

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Business Benefits:

• Faster month-end closing by 60% through automated Tally sync
• Real-time financial visibility with instant access to cash flow and vendor balances
• Enhanced expense tracking at store level with complete credit card spend visibility
• Streamlined approval workflows with mobile app accessibility and WhatsApp notifications
• Superior vendor management with real-time ledger updates and automated payment processing

Key Features Most Loved:

• Instant customer support
• Unified payment streamlining across all spend categories
• Real-time Tally synchronization
• Mobile app with WhatsApp notifications for on-the-go management

Plan B now operates with complete financial transparency, automated workflows, and the scalability to support their continued growth in the competitive D2C kids' wear market.

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"Mysa has been a game-changer for Plan B. The platform saves us so much time - what used to take days now happens in hours. Our tax calculations are automated, and we've eliminated the errors that came with manual processing. Sakina handles the day-to-day payment processing seamlessly on Mysa platform, and I can review and approve payments with complete visibility into every transaction. The automatic Tally sync means our books are accurately updated. Now with the mobile app, I'll have even more flexibility to approve payments on the go, whether I'm in client meetings or traveling. It's exactly what a growing business needs."

- Vaidehi Shah and Sneha Raisoni , Founders of PlanB

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Check out the Linkedin post here

Transform your finance operations like Plan B. Book a demo to see how Mysa can streamline your payroll, marketing, and vendor spend management